Ivantis is looking for an Administrative Assistant with a minimum of 2 years of general operational and security support services for our government client at the Marine Corps Base Camp Smith, Hawaii. 

Responsibilities

• Reviews and submits outbound Visit Request ensuring all information is detailed and accurate prior to submission.
• Provide report of number of visit request submitted on behalf of Command personnel
• Reviews inbound Visit Requests, Foreign Visit Requests, and/or other Visit documentation to its information is detailed and accurate.
• Provide report on number of identification badges issued and recovered
• Review Personnel Check in documentation to ensure information is accurate and correctly reflects T/O and billet requirements for investigations eligibility and access.
• Conduct personnel check out documentation ensuring that departing personnel have completed all required action to check out of the Command.
• Maintain a variety of files, control registers, and records to provide control of sensitive information required for the administration of the security program. 

• Document all personnel suitability adjudicative determinations or recommendations in the relevant automated information systems.
• Update personnel security databases.
• Completes assigned cases within established group timeframes.
• Maintains group electronic mailboxes.
• Provide daily status report of tasks accomplished, pending, outstanding or requiring extension

Qualifications

• Minimum two (2) years of general office administrative experience shall include analytical and programmatic experience in business, management, stakeholder communications. and other relevant areas.
• Oral and written communication skills to effectively exchange information and convey ideas and concepts to a variety of stakeholders.
• Ability to use a personal computer to access and retrieve data and information with experience Microsoft Office
• Experienced in working with computer-generated reports and extracting data from databases to develop and generate information and summary data to support such activities as technical evaluations, management and financial record keeping.
• Ability to read and interpret general procedural guidelines.

Security Requirements

• SECRET Security Clearance
• U.S. Citizen

Benefits

• Expected hours: 40 per week
• Paid Time Off
• Full company benefits including 401(k)